There are two ways you can pay Xero invoices with Telleroo. We recommend connecting your Xero account in Telleroo.

We recommend using Telleroo's Xero integration as it automates your payment process with an instant two-way sync, so you don't have to enter data manually. This saves time, reduces errors, and makes payments and reconciliation faster and more accurate. You can also validate and scan bank details.

Please note: This feature is enabled as default for accountancies, multi-entity groups and businesses directly using Telleroo. If you are a client to an accountancy in Telleroo, or an entity linked to a group, please ask your accountant/group to enable Xero Bills and you will be able to access this feature.

Firstly, you need to connect Telleroo to your Xero account.

Then go to Xero Bills. Here you will find all of your unpaid Xero invoices. You can filter these by date, due date, or planned date. To see only GBP invoices, select GBP.

Select which invoices you'd like to pay and click Create pay run.

As an optional step, you can add a custom Pay run name.

Select when you'd like the pay run to send using Payment date. Xero Bills pay runs send at 9am on the date you select.

Telleroo checks that the payee details you provide matches with their bank account. In Xero, payee details can be stored under either contact or financial details. To avoid partial and no matches during checks, you can choose which Payee name Telleroo should use, and we’ll save your preference for future payments.

For payment references (under Reference), you can choose between contact or invoice references.

If there is no bank account stored in Xero, you'll see either No bank details or invoice in Xero or Add missing bank details under Bank Account.

If you see No bank details or invoice in Xero, return to Xero and add the invoice to the bill payment. Telleroo requires an invoice for the bill payment to scan the bank details.

If you see Add missing bank details, click this and a pop-up will appear.

Click Scan invoice bank details and our scanner will extract the bank details from the invoice PDF.

You then just need to check the extracted details are correct before clicking Accept details.

Telleroo bears no responsibility for the bank details populated, please ensure you have checked that the sort code and account number match those on the invoice.

Telleroo automatically adds these bank details to Xero for you.

If you'd like to part pay an invoice, change the Payable amount.

You can also add notes visible to other team members.

Click Create pay run. Your pay run will be created and sent for approval.

Telleroo checks that the payee details you provide matches with their bank account.

In Xero, payee details can be stored under either contact or financial details.

To avoid partial and no matches during checks, you can choose which name Telleroo should use, and we’ll save your preference for future payments.

This method does not allow you to use the bank scan feature available with our Xero integration, as featured in the recommended method above.

Any suppliers you want to pay using the bill payments sync need to have their bank details added to Xero. Below is how to add these:

( Top tip: If a supplier always requires a fixed reference, you can enter this into the details input below. This will always be used as the reference whenever a bill is created in Telleroo )

You first need to connect your Xero bank feed, then you can turn on Xero payments by going to the accounts section and clicking Turn on and following the steps.

Once Xero payments is activated, any batch that is submitted into the Xero Telleroo bank account will be created in your Telleroo account under awaiting your approval.

( You will always be required to approve pay runs that are created from Xero.)

1. In Xero go to Bills to Pay and and click Make Payment:

2. select the bills you would like to pay through Telleroo

3. Click Make Payment button

4. Select the Telleroo account from the Pay from drop down.

5. Payment method choose Mark as paid

6. Select the payment date.

( If you choose today, payments will be sen immediately once approved. If a future date is selected the payments will be scheduled for 9am )

7. Once you've reviewed the information you've entered click Create Payment and a pay run will be created in Telleroo under awaiting approval with all company approvers notified.

Within the pay run batch, under Export Batch File you can download a CSV for the batch.

This produces a .csv file which you can download directly into our file uploader. Find out more about that here.

Telleroo will automatically join payments to the same supplier together saving you on transactions while the granularity remains in Xero.